Salary, PF, ESI, overtime, advances, and deductions — calculated automatically from real attendance data. No formulas, no manual entry, no month-end errors.
No credit card required • Free for 14 days • Setup in 5 minutes
Payroll is where most security agencies lose the most time — and make the most costly mistakes. Every month, someone has to pull attendance data from paper registers or scattered Excel sheets, apply PF and ESI rates, calculate overtime hours, subtract advances and dress deductions, and produce a final payslip for every single guard. With 50 guards this is tedious. With 300 or 500 guards, it's a multi-day project prone to errors that directly affect people's salaries.
Guard payroll software removes this burden entirely by connecting attendance directly to salary calculation. PatrolNova tracks each guard's present days, absences, half-days and overtime hours throughout the month, then automatically computes gross salary, statutory PF and ESI deductions, overtime pay, and any advances or penalties — producing an accurate payslip with zero manual formula work.
Because the payroll figures come directly from the same attendance records used for client billing, there's also no mismatch between what you pay guards and what you bill clients — a common source of disputes when payroll and invoicing are handled in separate, disconnected spreadsheets.
Handles the specific pay structures Indian security guards actually work under.
The difference becomes obvious the moment you cross 100 guards.
| Task | Excel Payroll | PatrolNova |
|---|---|---|
| Time for 200 guards | 2-3 days of manual data entry every month | Generated in minutes from existing attendance |
| PF/ESI accuracy | Manual rate lookup, easy to miscalculate | Auto-applied per guard eligibility |
| Overtime tracking | Often estimated or forgotten entirely | Tracked per shift, paid accurately |
| Payslip distribution | Printed and handed out physically | Sent instantly via WhatsApp |
| Matching payroll to billing | Separate sheets, frequent mismatches | Same attendance data drives both |
No separate payroll add-on fees — it's part of the core platform.
It uses each guard's attendance record for the month — present days, absences, half-days and overtime — combined with their basic salary structure to compute gross pay, then applies PF, ESI and other deductions automatically.
Yes, each guard can have individual basic salary, HRA, allowances and overtime rates configured, so payroll reflects each guard's actual terms correctly.
Yes, you can export the monthly payroll as an Excel file with bank account and IFSC details, ready to upload for bulk salary transfer through your bank.
Yes, payslips can be shared directly to a guard's WhatsApp number in one click, with the full salary breakdown formatted clearly.
PatrolNova automatically calculates PF and ESI deductions based on configured rates and each guard's eligibility, reducing the risk of compliance errors.
Let attendance data drive accurate salaries automatically — try it free for 14 days.